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Mary Schaeffer 100 episodes Latest Jun 2, 2026

The AP Now podcast, hosted by accounts payable expert Mary Schaeffer, helps professionals stay current with best practices, fraud prevention, technology, regulatory changes, and new processes in accounts payable. Mary is joined by thought leaders and practitioners to discuss prevailing issues and trends. This weekly broadcast is designed for those who work in, manage, or provide services to the accounts payable function.

Episodes

NACHA 2026 Phase 2: Don't Get Caught Off Guard by These Changes Jun 10, 2026 782 Nacha Phase 2 hits every company that originates ACH payments — even small Accounts Payable teams that previously had zero monitoring requirements in their accounting and accounts payable process. The impact is operational, technical, and compliance driven. We should all be talking about this – but sadly, I am once again marching to the beat of my own drummer – by myself … although at least this t
Why Your Company Bleeds Money in Silence — The AP Basics No One Talks About Jun 2, 2026 640 Link to Journal Entries A Guide to Almost Everything https://youtu.be/ONc03wC1zFA Thumbnail: Silent AP Failures or Hidden AP Failures The Costs You Miss Stop the Bleeding Your company is losing money right now — and no one can see it happening. Not leadership. Not procurement. Not even finance. But Accounts Payable can. Because the truth is this: most organizations don’t bleed money through big
Purchase Orders vs Purchase Requisitions: What Is The Difference May 26, 2026 523 urchase recs and purchase orders: These two very basic instruments with similar sounding names have related but very different uses with the organization. Let’s start by looking at them at the macro level. #purchaseorder #purchaserequisition #purchasereq Link to Purchase Orders: Why You Didn't Get the Promised Special Terms https://youtu.be/0zTv2_gOiB4 Subscribe for more tips and insights like th
Journal Entries A Guide to Almost Everything A Complete Guide to Journal Entries in AP May 14, 2026 1577 Everything in accounting (including accounts payable) — the general ledger, trial balance, financial statements, audits, ratios, KPIs — is only as accurate as the journal entries feeding the system. If the journal entry is wrong, everything downstream is wrong. That’s why we put together this guide on journal entries. We’ll show you how to use them, how to fix mistakes and how to avoid Journal Ent
Automation in Accounts Payable: 10 Questions to Test Your Knowledge Apr 30, 2026 583 hink you know everything there is to know about Automation in Accounts Payable and the Accounting? Let’s find out. I’ll bet you know more than you give yourself credit for. I’ve got a quick 10 real world questions to help us find out. Keep track of your score — and see how you stack up by the end. Link to Complete Invoice Processing Guide https://youtu.be/YVnYBRLw8PY Subscribe for more tips and i
Not-So-Obvious Best Practices Apr 23, 2026 335 Let's take a look at critical, and often overlooked, accounts payable best practices that every accounting and finance professional should be aware of and incorporate into their operations. #accounting #accountspayable Link to AI Shortcuts That Save Hours of Soul-Crushing Work https://youtu.be/HZFN-8_2Atc Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmati
Accounts Payable Interview Questions and Answers | Process-Based Scripts to Get Hired Apr 16, 2026 541 Are you ready to ace your next job interview? This video provides valuable career advice and guidance on common accounts payable interview questions and answers that will help you get hired. Learn how to navigate the interview process effectively with essential interview tips and prepare for a successful job interview by avoiding red flags. Watch next: Accounts Payable Task Based Interview Questio
The Biggest Three-Way Match Mistakes in Accounts Payable Mar 31, 2026 496 Your Three-Way Match isn't working; here's why. Most three-way match problems don't come from complicated issues, but from common, preventable errors. This video breaks down some of the most frequent three way match mistakes, explaining why they happen and, crucially, how to stop them before they derail your accounts payable process. As a savvy financial accounting professional, understanding thes
Three Way Match Explained (Fast + Clear) Mar 24, 2026 482 Three way match every Accounts Payable (AP) and accounting team should master. Link to The Parts of an Invoice https://youtu.be/pVq_0BACFZI Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud prot
The AP Process Flaws That Catch Everyone Off Guard Mar 12, 2026 493 Most AP teams don’t fail because they’re careless — they fail because they trust the wrong things. An official looking invoice. A familiar process from a previous job. An email that “seems” like it came from a supplier. An automation tool that feels foolproof. These tiny assumptions slip into the workflow quietly… and they’re exactly where the biggest errors, fraud attempts, and audit findings hid
Trial Balance: A Guide to Almost Everything Mar 5, 2026 1188 Link to Quick Reconciliation Tricks that Work https://youtu.be/gCXFs3EcEZc Trial balance serves as the underpinning of any organization’s financial statements. It is a critical tool used to ensure accurate financial statements. So, let’s take a look at what it is and how it is used in both accounting and more specifically accounts payable and then look at some common misconceptions and mistakes
Can You Pass This ACH Basics Quiz: 10 Questions to Test Your Knowledge Feb 17, 2026 585 hink you understand ACH? Let’s find out. I’ve got 10 quick questions that trip up even experienced accounting pros. Keep track of your score — you might be surprised by what you don’t know. #ACH #achpayment #payment #paymentinnovation Link to ACH or Wire: Which is Better https://youtu.be/ZOvcvvM7j04 Link to ACH Payments Explained | Why Most Companies Get This Wrong https://youtu.be/0ihlDHHTQic S

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