The Biggest Goal Podcast
The Biggest Goal Podcast is hosted by Alane Boyd and Micah Johnson, co-founders of Biggest Goal. Each week, they examine a real workflow, showing how it typically works now and how to improve it with modern technology. They discuss where AI can be applied, what should be automated, and which parts still need human involvement. The show aims to help teams turn processes into scalable systems across departments. It was formerly called Automate Your Agency.
Episodes
How We Use Claude to Build Landing Pages Insanely Fast | EP 117
One landing page used to take weeks of wireframes, revisions (and arguments), and often never launched (or launched a lesser version). Alane Boyd and Micah Johnson now design pages in Claude Design and ship them to their website in hours, and in this episode they give away the whole process.If you need more leads but can’t spend a month on every page, this is the workflow to copy.The hosts show wh
Part 2: Use Claude to Find Your Audience's Pain Points | EP 116
Your CRM was built to run a sales pipeline, not to answer marketing questions. Alane Boyd and Micah Johnson open up the five tools behind their 300+ leads a month and show why adding a database beside the CRM turned a slow, token-hungry search into a five-second answer from Claude.If you have ever asked an AI tool about your leads and watched it pull deals, then contacts, then notes, then give you
Part 1: Claude-powered Marketing Systems that Bring in 100s of Leads | EP 115
Three landing pages in six months used to be a good year for Alane Boyd and Micah Johnson. With a Claude-powered marketing system, they have published more than 70 in a few months, and it now brings in about 300 leads a month. In this episode, they walk through the whole system, one element at a time.If you have no marketing team and still need more leads, this is the conversation to hear. The hos
Use Claude Design and Stop Building Slide Decks by Hand | EP 114
Building a slide deck by hand has been a time-consuming endeavor, until now. Alane Boyd and Micah Johnson break down how to connect Claude to the systems that hold your data, pull the information, analyze it, and then create an on-brand, template-powered slide deck in minutes, not hours.If you're currently creating slide decks by exporting reports, reformatting numbers, fighting a master slid
AI bank reconciliation in 10 minutes | EP 113
Bank reconciliation is the task everyone wants to automate, and before today's AI tech, nobody could. Alane Boyd and Micah Johnson explain why it stayed manual for so long, then walk through the exact prompt that turns eight to ten hours of line-item matching into a short 10 min review.When you export your statements from your bank and QuickBooks (or another accounting platform), there are no
Special Announcement! (New things coming)
Automate Your Agency is taking a short break and coming back as something different. Alane Boyd and Micah Johnson are reimagining the show to match where AI actually sits (and shouldn't sit!) in a business today.The questions listeners send in have moved well past “how do I automate this workflow.” They now cover finance, marketing, executive teams, and everything in between, and the show is
AI Meat Proxies and Workslop | EP 112
Someone on your team ran a task through AI and forwarded the output without reviewing it. That person was a Meat Proxy and just generated Workslop. Yuck!Alane Boyd and Micah Johnson break down these two terms, which sound like they should be in food manufacturing, and describe exactly what can go wrong inside AI-forward companies.In this episode, you’ll learn:How to tell a meat proxy from someone
Claude + Google Ads | EP 111
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Why 5-Minute Skills Beat Big Automations | EP 110
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
AI Context Windows 101 | EP 109
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Claude Cowork Is on Web and Mobile | EP 108
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
The 6 Organizational Milestones of AI Fluency | EP 107
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
The 5 Individual Milestones of AI Fluency | EP 106
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Claude Skills are the Most Underrated AI Feature | EP 105
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
ChatGPT and Claude's "Memory" Isn't What You Think | EP 104
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Cowork Can Create Silos and This Is How to Solve It | EP 103
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Claude Needs a Source of Truth (And So Do You) | EP 102
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
5 Ways to Make Claude Love Your PM Tool | EP 101
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
ClickUp to Cowork: What 100 Episodes Taught Us | EP 100
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Claude Builds Live Dashboards In Minutes | EP 99
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
3 Things Claude and ChatGPT Can't Live Without | EP 98
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Claude and ChatGPT Make Mistakes (So Does Your Team) | EP 97
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Claude Called It Cowork for This Reason… | EP 96
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
The Three Claude Cowork Tools You Absolutely Need | EP 95
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
When to Use Claude Cowork vs. n8n | EP 94
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
The Claude Cowork Experiment | EP 93
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Using AI? Here Is the Most Important Skill You Can Hire For | EP 92
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Claude Cowork Is the AI Managing Our Sales Pipeline | EP 91
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Build a Shared AI Brain for Your Company (No Code Required) | EP 90
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
The Future of Work: Claude Cowork | EP 89
Free Resources & Next StepsFree Claude Cowork Webinar | 8/19: https://bit.ly/ClaudeCoworkWebinar_819 Free Claude Cowork Masterclass: https://www.biggestgoal.ai/l/cowork-masterclass Claude Cowork Starter Kit: https://www.biggestgoal.ai/l/cowork-starter-kit Claude Cowork Workshop: https://www.biggestgoal.ai/l/cowork-workshopGet our free daily AI News Brief: https://bit.ly/BiggestGoalCommunityAb
Custom GPTs and When to Use Them | EP 88
Stop rewriting the same AI prompts over and over again. Alane Boyd and Micah Johnson reveal why treating AI like a magic wand instead of building a system is sabotaging your results.If you've been uploading files, writing prompts, and getting inconsistent output every single time, this conversation will change everything. The hosts break down exactly why one-off AI usage creates chaos and how
The AI Automation Graveyard (Why Most Projects Die After Launch) | EP 87
The AI Automation Graveyard (Why Most Projects Die After Launch)If your automation hasn't been updated in 90 days, it's probably broken. Alane and Micah dive deep into why automation is actually software and what that means for your business. They reveal why most automation failures aren't due to poor building—they fail because people stop maintaining them. Learn why starting small
What If An AI-powered One Person Business Actually Sucks? | EP 86
Is the “one-person business” really the dream or just burnout disguised as freedom?In this episode, the conversation takes a hard look at the rise of solo-operator culture, AI agents, and automation hype. While headlines promise total freedom through one-person businesses powered by AI, the reality is far more complex and often lonelier.This discussion breaks down why running everything yourself i
Want to Automate? APIs and Webhooks are Everything | EP 85
Software needs to talk to each other, that's the foundation of all business automation. In this episode, Alane and Micah break down the three critical ways platforms communicate and why understanding these basics determines whether your business stays competitive or gets stuck in manual mode.What You'll Learn:APIs: When you need to ask for something (get customer data, create invoices, u
Why we deleted 50% of our 2026 objectives | EP 84
Planning season hits different when you realize that a packed plan isn't ambitious, it's confused. Alane and Micah share the uncomfortable truth about their 2026 planning process: they deleted over 50% of their goals, and it was the smartest move they've made all year. What You'll Learn:Why focusing on everything means accomplishing nothingThe exact 3-meeting process they used
Even if you don't think you want to exit, you should plan for it | EP 83
Most founders don't fail when trying to sell their company—they fail years earlier by becoming the only person who knows how everything works. In this episode, Alane and Micah explore what it really takes to build an exit-ready business, from documenting processes to leveraging AI for knowledge capture. They introduce the "No Yeah Buts" test and discuss how to transition from being
How AI Agents work with ClickUp, Asana, and Monday | EP 82
If your AI agents and automations don't work with your project management system like ClickUp, Asana, or Monday, you're still operating in chaos. Alane and Micah break down the game-changing AI automations they've built that integrate seamlessly with ClickUp.Key Topics Covered:75% Workload Reduction: How they transformed podcast production from manual ChatGPT prompting to fully auto
The Best AI-first Slide Deck Platform | EP 81
Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer.Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he used Gamma.app (p
Stop writing technical docs manually | EP 80
When you’re building AI and automation for clients, the tech is the easy part — explaining what you built is where things bog down. In this episode, Micah and Beau walk through the internal “Tech Doc Agent” they built to turn messy JSON workflows into clean, 7-part client-ready documentation in minutes instead of hours.They break down how Beau translated real client questions into a repeatable str
#1 Rule: Simplify then Automate | EP 79
Most leaders want automation… until they realize their own process is the biggest thing standing in the way. In this episode, Alane and Micah break down one of the most common patterns they see inside companies: trying to force new software to fit an old, overly customized process.They talk about why leaders get attached to “the way we’ve always done it,” how human teams naturally smooth out messy
Use AI to build your ideas in less than 60 minutes | EP 78
Every founder knows the pain: you can see the product in your head, but explaining it to a designer or developer? That’s where things fall apart.For decades, the gap between visionaries and technical teams has been one of the biggest blockers to shipping great ideas. Endless Google Docs. Confusing sketches. Misinterpreted mocks. Weeks of back-and-forth. Frustration on both sides.But for the first
Why companies struggle with AI-powered scalable systems | EP 77
In this episode of Automate Your Agency, Micah and Alane break down the five hidden roadblocks that stop companies from scaling — even when they’re investing in AI. From leadership confusion and tool overload to the danger of siloed systems and bottlenecked knowledge, they reveal the patterns they’ve seen across hundreds of businesses (and lived through themselves).You’ll learn why solving small p
The AI-era means having in-house expertise | EP 76
Most leaders want to harness AI—but few understand what it really takes to make it work across an organization. In this episode, Micah and Alane break down what they call the Upside-Down Pyramid, a simple framework for transforming your business with AI-driven systems that actually scale.They walk through the five stages of transformation:Align leadership – get everyone speaking the same language
The real ROI of relationships | EP 75
In this episode, Alane shares how joining the Goldman Sachs 10,000 Small Businesses Program completely reshaped the way she approaches business growth—and why no founder should try to build alone.What started as a 12-week crash course on scaling a company became something far more powerful: a network of entrepreneurs who understand the highs, lows, and relentless pressure of running a business. Fr
10 AI use cases you'll want to implement today | EP 74
In this solo episode, Micah breaks down the ten most practical and high-impact ways companies are using AI and automation to save time, reduce bottlenecks, and scale faster. From writing project estimates to improving onboarding and automating client handoffs, he walks through real-world examples that any growing business can apply today.You’ll hear:How to use AI to write accurate project scopes a
Find out what AI and Agents can’t fix | EP 73
In this episode, Alane and Micah tackle one of the biggest misconceptions about AI agents — the idea that they can magically fix broken workflows. They unpack why automation only works when the underlying process is solid, clear, and well-defined.They share real stories from their own experience, including how strategy and design make up 80% of the work in building automated systems, and why slowi
ClickUp Sprints aren’t just for Dev teams | EP 72
In this episode, Micah and Beau share the behind-the-scenes changes that reshaped how their team manages client work. After years of juggling multiple projects, they decided to shift their entire production and implementation process into one-week sprints using ClickUp.They walk through how their system works. From organizing client folders, using parent and sub-tasks to keep ownership clear, and
Monday.com Magic: AI-Powered Project Set Up | EP 71
What if you could describe a process and have a working Monday.com system appear—complete with connected boards, forms, sample data, and dashboards? In this episode, Micah and Beau dive into Monday Magic (monday.com/magic), a free tool that turns prompts into fully built Monday structures. You’ll hear a live walkthrough—from first prompt to preview video—plus candid pros/cons on where it shines an
Stop Chasing the "One Thing" That Will Fix Everything | EP 70
Many founders approach automation with a single idea in mind: “If I just automate this one thing, everything will get better.” But the truth is, businesses aren’t built on one system—they run on dozens of interconnected ones.In this episode of Automate Your Agency, Alane and Micah challenge the “one workflow” mindset and show why real freedom comes from systemizing the entire business, not just au
AI Visuals Made Easy: Nano Banana + Hailuo | EP 69
In this episode of Automate Your Agency, Alane and Micah dive into one of Google’s most exciting new AI tools: Nano Banana (yes, that’s its real name). They share how they’ve been using it to create professional-quality images, fix bad speaking photos, merge visuals, and even iron out wrinkles — all in seconds.But that’s not all. They also reveal how pairing Nano Banana with Hailuo AI Video can br
Is your company data training AI? | EP 68
There could be an AI security risk brewing in your business.Your team is already using AI—the question isn't whether they should, but whether you have control over how they're using it. This solo episode with Micah tackles the security nightmare that most business owners are completely ignoring: uncontrolled AI usage across their teams.Employees creating personal ChatGPT and Claude accou
AI Agents vs Automation: The 5 Differences That Actually Matter | EP 67
Your automations are probably more fragile than you think—and costing you way more time than they should. Micah started the year convinced there was no real difference between AI agents and regular automation workflows. He was wrong, and now he's obsessed.In this eye-opening episode of Automate Your Agency, Alane and Micah break down the five (plus a bonus) critical differences between tradit
Before AI automation, start with manual workflows | EP 66
Alane and Micah tackle one of the most crucial yet overlooked principles in business automation: never automate a process you haven't done manually first. Through real examples from their own business, they demonstrate why the "manual first" approach saves time, money, and prevents costly rebuilds.They share a detailed case study from Alane's podcast guest booking process, reve
AI-Enhanced Training: Why Training is Everything (And How to Do It Right) | EP 65
Ever hire someone with great experience, only to watch them struggle with basic tasks in your company? You assume they "should know this stuff," but they're sitting there paralyzed, afraid to make the wrong move.Here's the uncomfortable truth: your training process is broken, and it's costing you more than just productivity.In this episode, Micah and Alane reveal why even
The AI Tool Breakdown: When to Use GPTs vs Assistants vs Agents | EP 64
Are you drowning in AI terminology and wondering which tools will actually move the needle in your agency? Custom GPTs, AI assistants, AI agents—everyone's throwing around these terms, but nobody's explaining what you should actually be using.In this episode, Alane teams up with Beau Cunningham to cut through the confusion and give you a crystal-clear breakdown of when to use what. No mo
AI Prompts and Agent Ideas: How we share across our teams | EP 63
Ever felt like your business knowledge is trapped in your team’s heads—or worse, just yours? In this episode of Automate Your Agency, Alane and Micah reveal how to turn live idea sharing into a competitive asset, not just another bullet point in your operations manual.They pull back the curtain on their three-layered approach: real-time sharing in Slack, focused weekly knowledge share meetings, an
Building Your AI Dream Team - Who do you really need? | EP 62
While technical skills are a big part of AI implementations a passion for problem-solving might just be what matters most. Alane and Micah dive into the real secret behind successful AI implementations - and it's not what most business leaders expect. After working with 150+ companies over 6 years, they've seen HR professionals become AI champions while seasoned developers resist change.
The AI technology that eliminates knowledge bottlenecks | EP 61
We've all dreamed of it: feeding our AI all our business knowledge and just asking questions. It felt like science fiction—until now. RAG databases are the breakthrough technology that finally makes institutional knowledge accessible to your entire team in seconds.In this episode, Micah and Beau dive deep into Retrieval Augmented Generation—and yes, they acknowledge it's probably the wor
ChatGPT vs Claude vs Perplexity: Which AI engine powers your business best? | EP 60
Your team is probably using AI wrong, and it's costing you time, money, and results. That's the reality Alane and Micah see with most business owners who think "AI" means just ChatGPT—when there's actually a whole garage of different engines to choose from.In this episode of Automate Your Agency, they break down their favorite car analogy that finally makes AI model select
Turn Customer Support Chaos into Organized AI Workflows | EP 59
Your support system is bottlenecked by humans when it doesn't need to be. That's the reality most business owners face every single day, and it's costing them more than they realize.In this eye-opening episode of Automate Your Agency, Alane and Micah tackle the most popular AI agent discussion they're having with customers right now: email triage support. They break down how th
Password Management that works. | EP 58
Password security isn't just about protecting accounts—it's about protecting your business and your revenue potential. Alane and Micah learned this the hard way while managing hundreds of client accounts and dealing with everything from password notebooks to email chains.This isn't another dry security lecture—it's real talk from founders who've made every password mistake
Champions vs. Saboteurs: Mastering Organizational Change | EP 57
Change is inevitable in business, but employee resistance to said change doesn't have to be.This isn't about forcing compliance—it's about earning buy-in through better communication, smarter timelines, and understanding the human psychology behind organizational change.In Episode 57, Alane Boyd and Micah Johnson share hard-earned wisdom about why teams resist change and the exact f
Why your Zapier workflows keep breaking (and why upgrade to AI Agents instead) | EP 56
Tired of those dreaded "automation failed" notifications? You've built the perfect workflow, everything runs smoothly for months, and then someone changes a single field name—suddenly your entire system crashes. Sound familiar?Alane and Micah know this frustration all too well, and they're here to tell you there's a better way. Traditional automation with its rigid mapping
Beyond Zapier and Make: Meet N8N | EP 55
Automation platforms have been evolving rapidly, and just when you thought Make had perfected what Zapier started, N8N enters the scene to change everything again. For business leaders who've felt disconnected from their automation processes, this episode might be the breakthrough you've been waiting for.N8N isn't just another automation tool—it's the first platform that bridge
Will AI take you job? | EP 54
If you're worried that AI is coming for your job, you're asking the wrong question. The real question is: what if AI could eliminate all the tedious work you hate doing so you can focus on what you're actually good at?In this thought-provoking episode of Automate Your Agency, Alane and Micah tackle the biggest fear around AI and automation head-on. Yes, some jobs will change. But ju
Why only focusing on one idea can help you prioritize progress | EP 53
If you're constantly jumping between projects, making tiny progress on everything, and finishing nothing—your team probably feels like they're getting spaghetti noodles thrown at them all day long.In this focused episode of Automate Your Agency, Alane and Micah tackle the productivity trap that's killing most small businesses: trying to do 20 things at once instead of doing one thin
Why we stopped requiring college degrees | EP 52
If you're still requiring college degrees in your job postings, you're accidentally filtering out some of your best potential hires—and you might not even realize it.In this eye-opening episode of Automate Your Agency, Alane and Micah share why they ditched degree requirements over 15 years ago and never looked back. Plot twist: the person with the master's degree still needed train
The exact hiring system we've used for over 10 years! | EP 51
If you're drowning in resumes, losing track of candidates, and having scattered hiring conversations in Slack threads, you're making hiring way harder than it needs to be.In this game-changing episode of Automate Your Agency, Alane and Micah reveal the exact applicant tracking system they've been perfecting for over a decade—built right inside your existing project management tool (
How to run team meetings that create results | EP 50
If your remote team feels disconnected and your Slack channels are ghost towns, it's not your team that's the problem—it's your meeting strategy.While Alane was captivating audiences on the West Coast, Micah sat down with our behind-the-scenes podcast editor Beau Cunningham to reveal the meeting framework that is transforming our remote team into a collaborative powerhouse.In this e
Template everything! | EP 49
Let’s be honest: you’re probably spending way too much time reinventing the wheel every day-and so is your team.In this episode of Automate Your Agency, Alane and Micah get straight to the point. They’re here to show you that templates aren’t just another bland productivity tip-they’re actually the secret sauce behind real business growth and smooth automation.Think about it: How many different wa
How to automatically turn client meetings into instant actions | EP 48
If you're leading a team or running a service-based business, you know meetings are a necessary evil for building relationships and keeping things moving forward.Truthfully, the worst part about having a meeting is not the meeting itself, but having to summarize it, delegate tasks, send follow-ups, and somehow keep everyone aligned afterward.In this episode of Automate Your Agency, Alane and
Top 5 ways to automate sales in May 2025 | EP 47
Landing that big client feels amazing—but you know what feels even better? Making that sale without sacrificing half your profit margin on endless sales calls, proposal drafting, and all those other non-billable hours.In this episode of Automate Your Agency, Alane and Micah reveal how they've transformed their sales process using AI, allowing them to pursue more opportunities while spending d
How Slack, Teams, Text, and Email notifications actually kill your productivity | EP 46
Ever feel like you're constantly being pulled in a million directions—Slack, email, texts, pings, dings, and buzzes? Suddenly, you’ve jumped between five things and finished none of them. Sound familiar?That's exactly why we recommend turning off all notifications No banners. No buzzes. No red bubbles shouting for attention. Just quiet. In Episode 46 of Automate Your Agency, Alane and Mi
The delegation hack that eliminates endless questions! | EP 45
Are you tired of endless emails and confusing task requests slowing down your team? I get it. Delegating can be a nightmare—misunderstandings, constant follow-ups, and wasted time. But what if you could eliminate all that with one simple tool?In this episode, Alane Boyd and Micah Johnson share their favorite quick win for delegating tasks without the frustration: video-based communication. Whether
Priority Impact: Stop guessing where your business is broken! | EP 44
Feeling the need for better systems in your business but unsure where to begin? Many businesses recognize inefficiencies but struggle to determine where to start. That’s why we developed the Priority Impact Review—a structured approach to identifying high-impact improvements across operations. Some of the most common challenges we find in our review? Excessive meetings. If every decision requires
Project Planning 101: A must listen for Asana, ClickUp, and Monday Users | EP 43
If your project planning feels like throwing tasks into Asana, ClickUp, or Monday and hoping for the best, we need to talk. That’s not a plan—it’s a recipe for stress, delays, and way too many “Where are we on this?” messages.In this episode, Alane Boyd and Micah Johnson are keeping it real about why so many teams struggle with project planning, and how to fix it. No fluff, no corporate jargon—jus
Is every client project different? Here's what to do! | EP 42
Managing custom projects without a clear structure is like cooking without a recipe—chaos, frustration, and a whole lot of guesswork. Just because every project is different doesn’t mean your process has to be. Think about it, if you took on twice as many custom projects next month, would your workflow hold up? Or would everything spiral into confusion? If that second option sounds way too familia
What are AI Agents and what could they be automating in your business? | EP 41
Running a business is already chaotic enough. The last thing you need is to be buried under emails, data entry, and mindless tasks that eat up your time. That’s where AI agents come in. AI agents aren’t just another buzzword, they’re like digital assistants that can handle repetitive tasks, make decisions based on data, and free you up to focus on growing your business. Unlike simple automation to
The Scalability Test: Could you double your team tomorrow? | EP 40
Trying to scale without standardizing your processes is like building a skyscraper on quicksand, it’s only a matter of time before things start sinking.Here’s a question: If you doubled your team tomorrow, would everything still run smoothly? Or would it be a total disaster? That’s The Scalability Test, and if your answer makes you sweat, this episode is a must listen.Alane Boyd and Micah Johnson
Instantly Create Client Portals in ClickUp, Asana, and Monday! | EP 39
Ever spent hours pulling client updates from ClickUp just to reformat them into an email? We've been there—trapped in that never-ending cycle of double work. After years of frustration with broken solutions, we finally said "enough" and built what we've always needed: a client portal that actually connects to where your work already lives.In this episode, Micah and Alane get ca
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