All Access: Event Planning
All Access: Event Planning is a podcast about the world of event planning, from concept to production. It covers festivals and events of all sizes, from small town celebrations like Clinton Indiana's Little Italy Festival to major events like Coachella. The show discusses vendors, attendees, history, and the many responsibilities that go into organizing festivals. It aims to give listeners an all-access look behind the scenes of events.
Episodes
Pivoting When Planning to Cover Events
Some events require imaginative thinking on how to cover them.
5 Random Questions with Eyal Simko!
goto cuetime.io for more info on what he does
Keeping Your Event Schedules Smooth with Cue Time's Eyal Simko
Eyal Simko is a Los Angeles-based entrepreneur, event producer, and creative director with decades of experience in live entertainment and event production. He began DJing at age 16 and eventually built his passion for events into One Up Entertainment/The One Up Group, producing corporate events, private celebrations, audiovisual productions, and large-scale experiences. More recently, Simko found
Running A Successful Hosting/Party Service Company with Nelson Brooks
Nelson Brooks is an entrepreneur and the founder and CEO of Cabana Boys Events, a hospitality and event-services company specializing in high-energy party hosts and bartenders for private events. Brooks launched the business in Arizona in 2020, reportedly starting with only about $200, and expanded it into a multi-brand operation serving numerous U.S. markets. Brooks gained national attention when
My thoughts on Ai
AND how it will affect the event planning industry!
Episode 49- what is near your event
it is in a Destination area? What attractions are nearby your event? This can help your event!
Episode 48- What is a Point Person
Episode 47- 3 Quick Tips for Hosting a Successful Small Brunch
3 Quick Tips for Hosting a Successful Small Brunch is the subject. Hosted by James Lott Jr
Episode 46-Cons to doing an outdoor event
Episode 45- Pros to doing an outdoor event
Episode 44- Make Sure Your Links and Info Are Correct and Working
Make sure links to a website are working. Links to tickets. Website info needs to be correct.
Episode 43-Can U Get A Degree
Yes you can get a degree or certifcation in Event Management. James explains!
Episode 42- Good Troubleshooting Service
Make sure you are providing good service for any questions and/or problems that come up pre, during, and post an event.
Episode 41- The Most Forgotten Part Of An Event When Event Planning
The flow of the event. James Lott Jr explains in detail!
Episode 40-10 Don’ts When Planning a Dinner Party (6-8 people)
10 Don’ts When Planning a Dinner Party (6-8 people) adn what do instead is included! Listen!
Episode 39- Event Experiences with Edward Perotti CMP CMM
Edward Perotti is an internationally recognized event designer, television personality, author, and public speaker known for creating large-scale luxury events and immersive experiences around the world. He is the principal of EP Events & Experiences, a company specializing in high-end corporate events, social galas, destination weddings, and large public productions. Perotti has more than 30
Episode 38-All About Fonts!
It's important that your flyers and marketing is easy to read. We talk fonts, font sizes and text.
Episode 37- Big Brand Marketing on a Small Size Budget with Steve Turner PR
Steve and James explore the ways you can get big brand marketing but on a smaller size budget. And they inadvertenly come up with a fun campaign for a brand. Steve TUrner's book PR That Works is out now and everywhere!
Episode 36- Setting Up Seating
JLJ shares his best tips for setting up conferences, events.
Episode 35- Have Good Customer Service
Pre, during and post conference/show/event NEEDS to have good customer service. A clear line to help their clients/customers/attendees.
Episode 34- The Invisible Expert Speaker
What to do when you have a speaker, for your event, that might not translate to mixed audiences or speaks in highly stylized or academic terms.
Episode 33- PR That Works with Steve Turner
Steve Turner has an excellent book out! James has a great convo with him. He is a Rockstar Publicist and Author of PR THAT WORKS-Real Strategies. Real Campaigns. Real Results at Amazon. Award-winning PR for B2B, tech, autos, and authors. St. Louis-based, clients nationwide. Top-tier results.https://solomonturner.com 314-205-0800
Episode 32-Dinner vs Light Snacks At An Event
When and what time should you offere dinner at an event? What is okay as a cocktail hour? What do people expect at 5pm vs 7pm? Take a listen.
Episode 31- Get Your Peeps to Promote Yor Event
Meaning anyone involved in the actual event: performers, speakers, models, etc. Make them promote too!
Episode 30- Ticket Fairy's CEO Founder Ritesh Patel
Ritesh Patel is a tech entrepreneur, event industry innovator, and co-founder and CEO of The Ticket Fairy, a next-generation ticketing and live-event platform designed to help promoters, venues, and event organizers sell tickets, grow revenue, and fight scalping using marketing automation, analytics, and AI-native tools. Before launching Ticket Fairy, Ritesh built a deep background in both technol
Episode 29- Getting The Right People to Help
Getting a fresh pair of eyes to look at something to finding the right co producer for events are key!
Episode 28-Why Some Event Venues Include a Certain Number of Free Meals
Many event spaces, hotels, banquet halls, and conference centers offer packages where a certain number of plates/meals are included at no additional charge. This isn’t random — it’s a strategic part of how catering and event pricing works. James Lott Jr explains!
Episode 27-Why Two-Sided Buffet Stations Are Best for Conference Meals
When hosting conferences, luncheons, breakfasts, or dinners, the goal is always the same: serve large groups quickly, smoothly, and without stress. A two-sided buffet station is one of the most efficient and guest-friendly solutions. James Lott Jr explains why!
Episode 26 -Sending Materials to Event
What you should know about sending materials to an event!
Episode 25- Conference Speaker Management Part 2
Communication and customer service are important while working with your Event attendees but also with your event vendors, speakers and performers. James Lott Jr gives an example.
Episode 24- Conference Speaker Management: Do's and Don'ts
James talks about how to handle all of your speakers/teachers/instructors for your event. From first ask to Pre Conference.
Episode 23- Force Majeure
James explains what Force Majeure is, what "acts of god" are and how important it is to have in a contract!
Episode 22-Delegate
JLJ talks about delegating responsibilities!
Episode 21-Have A Plan B C D
Be prepared ofr anything before the event! James Lott Jr explains!
Episode 20- Signage
Correct signage and correct placement of signs are an important part of an event.
Episode 19- Creating Flyers
James shares the do's and don'ts of flyer creation for events.
Episode 18- Pickleball Pick Ups Co Founder Jakob Eliason
James and Jakob talk about the beginnings of this event business with the hottest spport out there! Jakob co-founded Pickleball Pop-Ups, the worlds first pickleball-as-a-service company, in 2023 with Adam Clay. Within 12 months, we became the USA’s #1 provider for “pop-up” pickleball activations at conferences, corporate events and festivals. In July 2024, they opened Pickleball 901 in Colliervill
Episode 17- Event Planning with School Auction's Roger Devine
James Lott Jr chats with one of the guys who came up with a fundraising system aimed to help schools, churches, non profits Fundraise.For more info togo Schoolauction.net
Episode 16-A New Name A New Focus
YES, another slight name change and a slightly new focus to this podcast!
Episode 15- Setting Up Room Blocks
James tells you how to set up room blocks for lodging for events.
Episode 14- 5 Do's when setting up catering
JLJ is sharing what you should do when setting up catering for a party.
Episode 13- 5 essential don'ts when setting up catering
5 essential don'ts when setting up catering. JLJ tells you what not to do!
Episode 12-Unique Insurance For Festivals
James Lott Jr shares a new unique yet risky insurance for event planners running festivals and fairs. Take a listen!
Episode 11- All About Contracts
James Lott Jr gives you insider information on setting up contracts with venues!
Episode 10-The 3 Big Gay Festivals in SF in the 1990s
James Lott JR looks back at a time of his life in SF and working some and during the biggest festivals in the world in the 1990s. Happy Gay Pride month!
Episode 9-Top Music Festivals of 2024
James talks about the top festivals of 2024! I do not own the rights to Lights Camera Action by Kylie Minogue
Episode 8-Festivals of the 80s and 90s
James Lott Jr remembers festivals of the 1980s and 1990s and give some of his own experiences at some of them. He also talks about his time at Lollapolooza in 1996.I do not own the rights to WHip it by Devo!
Episode 7-Fairs vs Festivals
Host JLJ explains the difference between fairs and festivals and other outdoor events!
Episode 6- Listen to THIS!
A new beginning...Hosted by James Lott Jr
Episode 5 -The Big Weekend
We are only 2 days away from the start of the Clinton, Indiana Little Italy Festival.
Episode 4- with MC Jon Swaner
In this episode we hear from this year's MC Jon Swaner.
Episode 3- with Re and Regina
In this episode, we spoke with the 2024 Re and Regina.
Episode 2- Vendors and Events
In this episode, we discuss the parade, and vendors, along with events at the Wine Garden and the Main Stage.
Episode 1- Convo with the President & the Secretary of the Festival.
In this episode, we spoke with the LIFT President and Secretary (who also chairs the Parade and Vendors). They provide a highlight of the Festival.
Welcome to OUR Podcast!
Join us on "Clinton Indiana’s Little Italy Festival Podcast " as we celebrate the Little Italy Festival, happening over Labor Day weekend in Clinton, Indiana. These special episodes dives into the heart of the festival, a beloved event that transforms Clinton into a vibrant hub of Italian culture and tradition. Discover the stories behind the festival's origins, explore the array of authentic Ital
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